Purchasing Terms and Conditions

Product/Service Purchased                                          Applicable PO Clause Codes

Raw Materials including Chemicals  C01, C02, C04, C05, C06, C07, C13, C15, C16, C17, C18, C19, C20, C21, C22, C23, C24, C25
Hardware & Other Materials C01, C02, C04, C05, C06, C07, C09, C13, C15, C16, C17, C18, C19, C21, C22, C23, C24, C25
Special Processes

(e.g. Heat Treat, Plating, Welding)

 C01, C02, C03, C05, C06, C07, C10, C11, C13, C15, C17, C18, C19, C21, C22, C24, C25
Other Outside Services C01, C02, C05, C06, C07, C08, C09, C10, C12, C13, C15, , C17, C18, C19, C21, C22, C24, C25
Calibration C02, C06, C14, C19, C21

 

Clause Number Title Requirement
C01 Quality System Supplier shall establish and maintain a Quality System acceptable to Fabric8Labs, for the goods and/or services purchased under this purchase order. As a minimum, the supplier’s Quality System must meet the requirements of ISO9001 or better.
C02 Environmental Compliance The Supplier/Contractor is required to comply with all statutory, regulatory and other environmental legal requirements.  If environmental operating permits are required, Supplier/Contractor must provide either a copy of ISO 14001 registration certificate or a copy of applicable permits. Supplier/Contractor must notify Fabric8Labs of any environmental violations, incidents, or loss of permits.  Supplier/Contractor must be insured.
C03 NADCAP Approval Special processing NADCAP approval is required. The special process requirements will be listed on the actual purchase order.
C04 Supplier Furnished Material Supplier shall submit Chemical and Physical test reports in accordance with the latest material specifications and revision. Distributors must provide a certification verifying the materials traceability to the Mill test reports when supplied.
C05  Sub-Contractor Flow Down Supplier is required to flow down the requirements of this purchase order, including terms and conditions to the Supplier’s subcontractors. Flow down of key characteristics is required when specified on the face of purchase order. 
C06 Record Retention and Disposition As a minimum, the Supplier is to retain records for at least 10 years from the date of shipment under each applicable order for all products/part numbers unless otherwise specified in the order.  In special circumstances, the purchase order will identify the actual required number of years that the records should be maintained. After the minimum retention period is achieved, suppliers may disposition the records as archive or destroy at their discretion.
C07 Measuring & 

Test Equipment

 The Supplier’s equipment shall be calibrated in accordance with ANSI/NCLSL Z540-1 or ISO 10012-1/ISO 17025 and traceable to NIST.
C08 Fabric8Labs Furnished Property Supplier is to return all furnished property to Fabric8Labs at the completion of the purchase order. Furnished property may include but not be limited to the following: drawings, mylars, process specification, tooling, fixtures, and excess raw material.
C09 Parts Identification The Supplier is to identify parts in accordance with purchase order requirements.
C10 Nonconforming Product/Corrective Action The Supplier is to notify Fabric8Labs of any Nonconforming product prior to shipping product and obtain approval for disposition of any nonconforming product. In addition, the Supplier will maintain a system of handling non-conformances and corrective actions.
C11 Special Processing Approval The Supplier is to perform a special process on this purchase order. Special processing may include one of the following processes: heat-treating, stress relieving or Nondestructive testing. Fabric8Labs shall identify the specific process specification and the end user on the purchase order. The Supplier should maintain its special process approval with the end user. If the Supplier is not currently approved for the specified process, it is the Supplier’s responsibility to notify Fabric8Labs immediately.
C12 Dimensional Inspection Report The Supplier is to document an actual dimensional inspection report and submit it to Fabric8Labs at the completion of the purchase order.
C13 Shelf Life Materials  The supplier provides the manufacturing date, shelf life, and expiration date for all limited shelf life items under this order. All items will have 75% or more of their shelf life remaining at the time of shipment to Fabric8Labs. All items are packaged, labeled and transported per their applicable regulatory requirements.
C14 Calibration Vendor The calibration vendor shall be accredited to ISO17025. All measuring and test equipment shall be calibrated in accordance with ANSI/NCLSL Z540.3 and traceable to NIST.
C15 Packaging Protection Supplier to package parts in a manner that will protect parts from any kind of damage. No metal to metal contact is ever allowed. In special circumstances, the purchase order may specify the manner the parts are to be packaged.
C16 Material Safety Data Sheets All materials must supplied on this order must be accompanied by the applicable Safety Data Sheet
C17 Certificate of Conformance A certification is required, stating that all of the products or services meet the contractual or purchase order requirements. The certificate must list the part number and all of the applicable process specifications, including up to date revision levels.
C18 Verification on Supplier’s Premises Verification of product on supplier premises by Fabric8Labs or its customers, does not remove the obligation to provide conforming products and shall not be used as the organizations evidence of conformity.
C19 Acceptance Authority Media Media such as inspection stamps and electronic signatures used for product acceptance/inspection must be controlled and traceable to the personnel they are issued to.
C20 BUY AMERICA ACT Items procured under this purchase order must be compliant with DFAR 252.225-7000
C21 Right of Entry Fabric8Labs, our customers, and/or any applicable regulatory authority reserve the right to access the supplier’s applicable areas of all facilities, at any level of the supply chain, involved in the order and to all applicable records. Reason for access may include inspection of the item on order, status of the item, or reviewing quality records pertaining to the purchase order in question.
C22 Quality & Environmental Awareness Vendors Personnel must be made aware of:

• their contribution to product or service conformity;

• the importance of ethical behavior.

• the importance of complying with applicable environmental laws & regulatory requirements.
C23 Counterfeit Prevention Vendor must have a process in place to detect and prevent the use of counterfeit parts/materials. The holder of the Fabric8Labs Purchase Order must be the Original Equipment (Component) Manufacturer (OEM) of the product or the OEM’s Authorized Distributor with traceability to the OEM. Authorized distributors shall provide certification to OEM approved distribution. Or provide evidence of certification, or approval from the appropriate OEM of the product supplied to Fabric8Labs.
C24 Control & Monitoring Requirements Vendor must maintain a Quality Level ≥90% and an OTD level ≥90%. If levels drop below target, supplier will be notified and may be placed on conditional status or disapproved if not corrected
C25 Change Notification Supplier is to notify Fabric8Labs of changes in product and/or process, changes of suppliers, changes of manufacturing facility location and, where required, obtain organization approval.
C26 ITAR ITAR REQUIREMENTS: The Code of Federal Regulations 22 CFR International Traffic in Arms Parts 120 thru 130 apply to all items on this order that meet the requirements of 22 CFR 120.  When the Fabric8Labs Contract or Purchase Order defines that the product being purchased is for a military program or is being developed for a military program the supplier shall ensure they are in full compliance with ITAR requirements.